Standard Reports > Printing/Emailing/Exporting Report

Overview:

Once reports have been generated they can be printed, previewed, exported or emailed. Same can be achieved for all the modules e.g. Topic Editor, Worksheets etc. in the system. Some of the Standard Reports are printed in the landscape mode, when this happens you will be prompted with a 'Page Setup' dialog box and you should manually change the paper orientation.

Printing

To print choose the 'Print' button from the toolbar

▪Click Print Preview to view the report

▪Click Print with Prompt to print the current selection, the printer of your choice or allows to choose print options. Choosing from the main menu prompts you with a print dialog where you can choose pages to print, number of copies, destination printer etc. Clicking on the 'Print' button from the toolbar directly prints a single copy of all the pages to the last chosen printer.

Before printing you can view how the printed output will look like using 'Print Preview'. 'Print Preview' can also be used to find out how many pages the report has.

Exporting

Reports can be exported using by clicking on Export from the main menu to these formats:

Word: Exports to Microsoft Word. Needs installation of Microsoft Word on the workstation.

Excel: Exports to Microsoft Excel. Needs installation of Microsoft Excel on the workstation.

HTML: Exports to HTML document, which can be opened in any browser.

XML: Data can be exported to an XML file, so that it can be used as an input to external other systems.

.CSV: (Comma Separated Value) which can be easier to integrate with other applications.

Email:

Reports can be emailed as attachments. Emailing requires a email client e.g. Outlook, GroupWise to be installed on the workstation and who is currently logged in, user's profile is used for emailing. The reports can be attached as HTML, Word or Excel document, which can be changed from System Options.